Corporate Services Intern
Key facts
What you bring
Full professional proficiency in English (written and spoken, minimum C1 level for CEFR). Strong interest in business administration, office management, human resources, or finance operations. Strong organisational skills and attention to detail; ability to prioritise tasks and meet deadlines. Strong IT and numeracy skills (e.g., Sharepoint, Outlook, Excel) and willingness to learn new systems quickly. Confidence handling invoices, figures, administrative/financial systems, and supplier relationships. Professional communication skills, with a helpful, customer-focused approach. Problem-solving mentality with a readiness to take ownership of end-to-end processes. Ability to handle information sensitively and maintain confidentiality. Desirable: Additional language skills (German and/or French); prior exposure to invoice processing, bookkeeping, finance administration, or office management environments; degree or certified qualification in Office Management, Business Administration, Finance, HR, or related field.
Your tasks
Process supplier and contractor invoices end-to-end, including checking accuracy against purchase orders/contracts, entering and tracking payments on internal finance systems, resolving queries, ensuring payments are made accurately and on time, and resolving issues with payment processes or records. Act as first point of contact for office administration, HR, and finance queries; log and redirect requests using internal tracking systems; signpost to guidance and escalate where needed. Manage information for Corporate Services, including internal management systems and online guidance, sharing and maintaining information on local Sharepoint pages. Handle stock management of IT/facilities items; support periodic stock checks and flag discrepancies; provide first-line IT support where required. Support budget administration by maintaining finance system records and helping compile routine inputs for invoice reconciliation, charging instructions, and cash accounting and reporting. Support contract/supplier administration and procurement by maintaining registers, tracking renewal dates, collating quotes, and preparing simple summaries. Undertake other reasonable duties as required in line with the FCDO’s agile workforce approach.
What they offer
This is a full-time, 6-month internship contract of 40 hours per week inclusive of four compulsory 45-minute lunch breaks. Embassy opening hours are 0730–1830 hrs (Monday–Thursday) and 0730–1330 hrs (Friday). Annual leave entitlement is 25 days per year, plus 13 Swiss/UK public holidays (prorated). The successful candidate will be subject to professional background and security clearances before a contract is offered. The Embassy provides funding for learning and development, including training, lectures, and access to the FCDO International Academy. Visa/work permit requirements: The successful candidate must have pre-existing work authorisation for Switzerland. All applicants should have the right to live and work in Switzerland. The British Embassy is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability, or gender identity.